What is Document Management Software?

Document Management Software provides businesses and organizations the ability to electronically store, edit, organize, and keep track of files. Common ways files can be added to a DMS include scanning in directly, importing electronic files, sent via email/fax, and drag-and-drop.

The content of files is captured and therefore users can search through their database using full-text search, searching by date, date range, metadata, document name, etc. Instead of wasting time searching through physical cabinets and folders, users can locate files and critical information within seconds.

Document Management Software is like an online document repository that allows you to access from any location. Collaborating with those working from different office locations, at home, or on-the-go is extremely easy. There are various types of document management software out there, and they each have their own sets of features  included.

Below you will find a list of the different types of software and what each of their focus is. It is important to know what features you are looking for in a DMS before you make a decision on which to use!