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Pinpoint: Paperless Office Solution
July 16, 2014 by Rick 0
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Go Paperless with PinPoint | PinPoint Electronic Document Management

Why Go Paperless? The Numbers Don’t Lie

Pinpoint: Paperless Office Solution; Go GreenYour business is busier than ever. However, though business is busy, this does not mean that your business is as profitable as it could be. In fact, maybe profits are even less than you had projected. In order to resolve this issue and become more profitable, you can implement a Document Management System that will help you not only organize your crucial documents, but will also save you both time and money on labor costs. On top of that, imagine the environmental benefit of using little to no paper at all.

Crunching the Numbers

  • The average office spends up to $20 on labor filing or retrieving a document(s).
  • The average office spends up to $120 in labor finding a mis-filed document(s).
  • The average office spends up to $250 in labor recreating lost documents.
  • 7.5% of all documents get lost, 3% of the remainder get mis-filed.
  • The average business document is copied 19 times – Over 81 billion sheets of paper are copied each month.
  • There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year.
  • U.S. Banks have over 16 billion paper documents on file, growing at a rate of 4% per year – 80% of the documents are suitable for imaging.
  • Over $5 billion each year is wasted on printed materials that become obsolete before they are ever used.
  • For every 10 printed pages, only 1 is ever consulted.
  • Only 10% of corporate information lies in structured databases. The remaining 90% – often critical to business processes – lies unmanaged in chaotic file system structures.
  • According to recent studies, professionals spend 5 to 15% of their time reading information, and up to 50% of their time just trying to locate the information
  • According to the Gartner Group, a leading technology consulting firm, companies spend between 6 to 15% of their annual revenue on document management (printing, faxing, copying, etc.).
  • According to Ernst & Young, electronic document management can, “Triple document processing capacities.”

By using an electronic Document Management System you can:

  • Reduce staff time/resources by 50%.
  • Provide immediate access to decision-critical data, from any location.
  • Reduce document storage space by 80%.
  • Provide fail-safe, secure document management solution.

*sources: Coopers & Lybrand, PC Magazine, AIIM, Imaging Magazine

by Errick Anthony

Reasons To Go Paperless

REASONS TO GO PAPERLESS WITH PINPOINT DMS When you run a a business, you are most likely looking for every possible way to cut some of the costs and save time. You would be surprised how many benefits there are by going completely paperless in your office. The benefits of a paperless business can go...Continue reading→

computer meeting

Cost Benefits of Document Management Software

COST BENEFITS OF DOCUMENT MANAGEMENT SOFTWARE Problem: Your business is busier than ever, but you can't afford the time or money it takes to withhold all of your crucial documents and data. Your business needs to determine a cost effective way to manage documents, files, reports, bills, and have quick access to such data at...Continue reading→

More Benefits of a Document Management System

More Benefits of Document Management Always Have Good Organization – With categories, and subcategories to mark your files and documents it will become easier to organize, locate, and retrieve other documents for your future use. Time/Cost Efficiency – Having an employee efficiency is a real time saver. Time saved is money being saved. Keeping and...Continue reading→

Perks Of Document Management System | PinPoint Electronic Document Management

Perks Of Document Management System The basic components of document management software systems include: • Document storage • Check-in/check-out • Simultaneous editing coordination • Security and access control • Search and retrieval • Version control • Indexing and classification • Audit trails • Annotations 1. Document/file repository Cloud-based document management systems serve as a central...

Electronic Document Management Systems

Go Paperless with a Document Management System Electronic document management systems use software programs that electronically manage the creation, storage and controlling of documents easily. The programs only let authorized users access the documents to carry out duties, such as printing. Features within document managing software generally include workflow management, document management. Hardware included in...Continue reading→

Positives of Having a PDF | PinPoint Electronic Document Management

Despite decades of discussion around the “paperless office,” most companies still produce and receive an enormous amount of paper even though going paperless can really make an improvement to you and your office. It’s so much easier to go completely electronic to doge future issues, or loosing items. Critical documents are still sent via courier...Continue reading→

Making Sure Document Are Secure | PinPoint Electronic Document Management

There is easy ways to learn how to make sure all your documents are secure. You never want to deal with issues with your documents, or possibly misplacing them. These are some good examples, so you can prevent those issues from possibly happening. -Share files securely -Always backup -Create a safe document management system -Use...Continue reading→

Document Management Systems Benefits | PinPoint Electronic Document Management

There is a lot of good thing to know about having a document management system and what are the benefits as to why it is important to have one. Your business can end up having so many benefits because of having a good document management system. It is always good to take the time to...Continue reading→

Document Safety | PinPoint Electronic Document Management

If you did not know, documents need safety and protection more than you’d think. There is many things we don’t know about documents. It is important to have some time of security on your documents. That’s where having a good DMS comes in. A good DMS has so many good benefits which includes having a...Continue reading→

What Benefits Can Be Expected From DMS? | PinPoint Electronic Document Management

What Benefits Can Be Expected From DMS? Convenient Retrieval: Documents are meant to be stored with the objective of retrieving later when it is needed. These types of needs can be transnational, research, legal, or something similar. A particular from the typically large volume of business document can be difficult sometimes or even end up...Continue reading→

document management go green paperless

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Rick
Professional in the field of document management. Background in English language/tech writing. Cheese Enthusiast!

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