Paperless Office Software: Make Paperless Make Sense
Organizations all over the world have come to realize the fact that paper will always cost them money. Between paper, ink, and other consumables, organizations have always felt that it was an expense that could never be trimmed.
Consumable costs are only the tip of the iceberg when it comes to the cost and expenses of using traditional filing systems.
Productivity savers are where organizations such as yours will benefit. There are three tasks all office staff perform, and they are:
- Creation of information
- Distribution of information
- Retrieval of information
Statistics show that documents that are created by someone are actually printed an average of 19 times in the document’s lifecycle. The creation of information is mandatory in all organizations and the type of documents created range from all types of formats and information.
Distribution of information can be extremely tedious and when distributed incorrectly can cause many problems. Misplaced and lost information accounts for many lost hours and the distribution of incorrect information. Some of the statistics shown here are based on the distribution of information.
The average organization:
- Makes 19 copies of each document
- Spends $20 in labor filing each document
- Spends $120 in labor searching for misfiled document
- Loses 1 out of every 20 documents
- Spends 25 hrs reproducing each lost document
- Spends up to $25k to fill and maintain a 4 drawer file cabinet
Reasons To Go Paperless
REASONS TO GO PAPERLESS WITH PINPOINT DMS When you run a a business, you are most likely looking for every possible way to cut some of the costs and save time. You would be surprised how many benefits there are by going completely paperless in your office. The benefits of a paperless business can go...Continue reading→
Cost Benefits of Document Management Software
COST BENEFITS OF DOCUMENT MANAGEMENT SOFTWARE Problem: Your business is busier than ever, but you can't afford the time or money it takes to withhold all of your crucial documents and data. Your business needs to determine a cost effective way to manage documents, files, reports, bills, and have quick access to such data at...Continue reading→
More Benefits of a Document Management System
More Benefits of Document Management Always Have Good Organization – With categories, and subcategories to mark your files and documents it will become easier to organize, locate, and retrieve other documents for your future use. Time/Cost Efficiency – Having an employee efficiency is a real time saver. Time saved is money being saved. Keeping and...Continue reading→
Perks Of Document Management System | PinPoint Electronic Document Management
Perks Of Document Management System The basic components of document management software systems include: • Document storage • Check-in/check-out • Simultaneous editing coordination • Security and access control • Search and retrieval • Version control • Indexing and classification • Audit trails • Annotations 1. Document/file repository Cloud-based document management systems serve as a central...
Electronic Document Management Systems
Go Paperless with a Document Management System Electronic document management systems use software programs that electronically manage the creation, storage and controlling of documents easily. The programs only let authorized users access the documents to carry out duties, such as printing. Features within document managing software generally include workflow management, document management. Hardware included in...Continue reading→
Positives of Having a PDF | PinPoint Electronic Document Management
Despite decades of discussion around the “paperless office,” most companies still produce and receive an enormous amount of paper even though going paperless can really make an improvement to you and your office. It’s so much easier to go completely electronic to doge future issues, or loosing items. Critical documents are still sent via courier...Continue reading→
Making Sure Document Are Secure | PinPoint Electronic Document Management
There is easy ways to learn how to make sure all your documents are secure. You never want to deal with issues with your documents, or possibly misplacing them. These are some good examples, so you can prevent those issues from possibly happening. -Share files securely -Always backup -Create a safe document management system -Use...Continue reading→
Document Management Systems Benefits | PinPoint Electronic Document Management
There is a lot of good thing to know about having a document management system and what are the benefits as to why it is important to have one. Your business can end up having so many benefits because of having a good document management system. It is always good to take the time to...Continue reading→
Document Safety | PinPoint Electronic Document Management
If you did not know, documents need safety and protection more than you’d think. There is many things we don’t know about documents. It is important to have some time of security on your documents. That’s where having a good DMS comes in. A good DMS has so many good benefits which includes having a...Continue reading→
What Benefits Can Be Expected From DMS? | PinPoint Electronic Document Management
What Benefits Can Be Expected From DMS? Convenient Retrieval: Documents are meant to be stored with the objective of retrieving later when it is needed. These types of needs can be transnational, research, legal, or something similar. A particular from the typically large volume of business document can be difficult sometimes or even end up...Continue reading→
Rick