It is so important to key an eye on things for your business. By, it is so important to consider to always secure and protect any type of sensitive information that you may have. With every type of business, you may have there is information that is kept between your business. Whether it be a type of information, money, etc.. You get the idea. There is many surveys saying that over 60% of large organizations that are leaking confidential information and it is possible that the percentage can get higher because companies are not seeing this all happen so quick. Having important information leak can be scary but it is important you take action on how to make sure it does not keep happening.
Defining and enforcing policies and processes for who has authorized to be able to access, edit, and approve important documents for your company. Currently, people are now finding ways to prevent from this to continue happening and finding ways to make sure it doesn’t.
Challenges of Enforcing Access Privileges in a Folder-Based DMS
It is good to keep specific information in a traditional folder-based DMS. This way you not only know where to find it, but you know that is it kept safe and you could only access it yourself. These folder based approaches are inherently inflexible and restrictive because you can rely on information to reside in a single location which represents different versions of documents often reside in more than just one folder. Any type of issues regarding this can end up being solved with having folder-based approaches.
Metadata For Secure and Automated Access Control
Today there is a good amount of advances document management software solutions that offer new ways to derive access control setting when using metadata. Make sure to make the process of setting permissions for documents and other information both are dynamic and automatic. You can specify the members in a project with metadata properties and configure the document management system to permissions of all object relates to a project from the project by adding or removing project members in the project.
Reasons To Go Paperless
REASONS TO GO PAPERLESS WITH PINPOINT DMS When you run a a business, you are most likely looking for every possible way to cut some of the costs and save time. You would be surprised how many benefits there are by going completely paperless in your office. The benefits of a paperless business can go...Continue reading→
Cost Benefits of Document Management Software
COST BENEFITS OF DOCUMENT MANAGEMENT SOFTWARE Problem: Your business is busier than ever, but you can't afford the time or money it takes to withhold all of your crucial documents and data. Your business needs to determine a cost effective way to manage documents, files, reports, bills, and have quick access to such data at...Continue reading→
More Benefits of a Document Management System
More Benefits of Document Management Always Have Good Organization – With categories, and subcategories to mark your files and documents it will become easier to organize, locate, and retrieve other documents for your future use. Time/Cost Efficiency – Having an employee efficiency is a real time saver. Time saved is money being saved. Keeping and...Continue reading→
Perks Of Document Management System | PinPoint Electronic Document Management
Perks Of Document Management System The basic components of document management software systems include: • Document storage • Check-in/check-out • Simultaneous editing coordination • Security and access control • Search and retrieval • Version control • Indexing and classification • Audit trails • Annotations 1. Document/file repository Cloud-based document management systems serve as a central...
Electronic Document Management Systems
Go Paperless with a Document Management System Electronic document management systems use software programs that electronically manage the creation, storage and controlling of documents easily. The programs only let authorized users access the documents to carry out duties, such as printing. Features within document managing software generally include workflow management, document management. Hardware included in...Continue reading→
Positives of Having a PDF | PinPoint Electronic Document Management
Despite decades of discussion around the “paperless office,” most companies still produce and receive an enormous amount of paper even though going paperless can really make an improvement to you and your office. It’s so much easier to go completely electronic to doge future issues, or loosing items. Critical documents are still sent via courier...Continue reading→
Making Sure Document Are Secure | PinPoint Electronic Document Management
There is easy ways to learn how to make sure all your documents are secure. You never want to deal with issues with your documents, or possibly misplacing them. These are some good examples, so you can prevent those issues from possibly happening. -Share files securely -Always backup -Create a safe document management system -Use...Continue reading→
Document Management Systems Benefits | PinPoint Electronic Document Management
There is a lot of good thing to know about having a document management system and what are the benefits as to why it is important to have one. Your business can end up having so many benefits because of having a good document management system. It is always good to take the time to...Continue reading→
Document Safety | PinPoint Electronic Document Management
If you did not know, documents need safety and protection more than you’d think. There is many things we don’t know about documents. It is important to have some time of security on your documents. That’s where having a good DMS comes in. A good DMS has so many good benefits which includes having a...Continue reading→
What Benefits Can Be Expected From DMS? | PinPoint Electronic Document Management
What Benefits Can Be Expected From DMS? Convenient Retrieval: Documents are meant to be stored with the objective of retrieving later when it is needed. These types of needs can be transnational, research, legal, or something similar. A particular from the typically large volume of business document can be difficult sometimes or even end up...Continue reading→