Are you wanting to save money for your business? There is quite a few ways you can go about saving money. One of the best and easiest ways is to use file management software. This software allows you to save money in a number of ways No matter what type of business you have. File management software is a crucial piece to cost savings. If you were to use a paperless management system, you can save on the cost of storing, printing, labor, time and more.
Cost Of Storage
Using a paperless system eliminates that need for storage rooms and physical filing cabinets, allowing you to fill expensive office space with workers and equipment. Not only will you save money on the physical costs to maintain and store documents, but you will save on the cost of labor needed to manage physical storage of documents.
Cost To Print and Copy
The cost to toner, paper, carbon copies and copy machine and printer maintenance can add up very quickly. These expenses are no longer necessary. If you were to eliminate things like making multiple copies of a single document and printing every document, you will save substantially.
Cost In Labor
Electronic management, the cost associated with filing, searching and maintaining a physical structure is eliminated. In a document management system all documents can be accessed by all the authorized individuals in an organization no matter where they are located. There is no need to email, Fed-Ex or fax sensitive documents.
Business Efficiency
Tasks can be completed faster in a timely manner through workflows, which can be optimized efficiency. If you were to have automated workflows, files can instantly be passed to the right people. Workflows can also lead to quicker payments from customers, with a lower purchasing cost for you vendors.
Security
Most documents can be locked down and give permission to the appropriate individuals and departments through role based securities.
Disaster Recovery
Electronic document management is perhaps the most valuable measure to take in protecting your information. There is no need to worry about an onsite theft, natural disaster, fire, or whatever the worst case is. No need to have a special disaster recovery options for your paper archives and physical file system.
Reasons To Go Paperless
REASONS TO GO PAPERLESS WITH PINPOINT DMS When you run a a business, you are most likely looking for every possible way to cut some of the costs and save time. You would be surprised how many benefits there are by going completely paperless in your office. The benefits of a paperless business can go...Continue reading→
Cost Benefits of Document Management Software
COST BENEFITS OF DOCUMENT MANAGEMENT SOFTWARE Problem: Your business is busier than ever, but you can't afford the time or money it takes to withhold all of your crucial documents and data. Your business needs to determine a cost effective way to manage documents, files, reports, bills, and have quick access to such data at...Continue reading→
More Benefits of a Document Management System
More Benefits of Document Management Always Have Good Organization – With categories, and subcategories to mark your files and documents it will become easier to organize, locate, and retrieve other documents for your future use. Time/Cost Efficiency – Having an employee efficiency is a real time saver. Time saved is money being saved. Keeping and...Continue reading→
Perks Of Document Management System | PinPoint Electronic Document Management
Perks Of Document Management System The basic components of document management software systems include: • Document storage • Check-in/check-out • Simultaneous editing coordination • Security and access control • Search and retrieval • Version control • Indexing and classification • Audit trails • Annotations 1. Document/file repository Cloud-based document management systems serve as a central...
Electronic Document Management Systems
Go Paperless with a Document Management System Electronic document management systems use software programs that electronically manage the creation, storage and controlling of documents easily. The programs only let authorized users access the documents to carry out duties, such as printing. Features within document managing software generally include workflow management, document management. Hardware included in...Continue reading→
Positives of Having a PDF | PinPoint Electronic Document Management
Despite decades of discussion around the “paperless office,” most companies still produce and receive an enormous amount of paper even though going paperless can really make an improvement to you and your office. It’s so much easier to go completely electronic to doge future issues, or loosing items. Critical documents are still sent via courier...Continue reading→
Making Sure Document Are Secure | PinPoint Electronic Document Management
There is easy ways to learn how to make sure all your documents are secure. You never want to deal with issues with your documents, or possibly misplacing them. These are some good examples, so you can prevent those issues from possibly happening. -Share files securely -Always backup -Create a safe document management system -Use...Continue reading→
Document Management Systems Benefits | PinPoint Electronic Document Management
There is a lot of good thing to know about having a document management system and what are the benefits as to why it is important to have one. Your business can end up having so many benefits because of having a good document management system. It is always good to take the time to...Continue reading→
Document Safety | PinPoint Electronic Document Management
If you did not know, documents need safety and protection more than you’d think. There is many things we don’t know about documents. It is important to have some time of security on your documents. That’s where having a good DMS comes in. A good DMS has so many good benefits which includes having a...Continue reading→
What Benefits Can Be Expected From DMS? | PinPoint Electronic Document Management
What Benefits Can Be Expected From DMS? Convenient Retrieval: Documents are meant to be stored with the objective of retrieving later when it is needed. These types of needs can be transnational, research, legal, or something similar. A particular from the typically large volume of business document can be difficult sometimes or even end up...Continue reading→