What is Document Management?
Retrieving and managing your data quickly is crucial to maintaining a productive business. The key is finding a flexible, easy to use central repository system that will help you organize and eliminate the clutter within your office. A document management system ensures that your documents and files are organized into folders that can be easily retrieved and accessed, depending on the specific rights (securities) you have set for your users.
- PinPoint stores and archives scanned documents, images and all other files. These files can be retrieved using full content searches, as well as using the metadata content you have created for your folders. Users with the given rights can search and locate any document from any location and perform any notifications that were assigned to them for a specific document. Less time is spent searching for documents and less effort is spent filing documents, as the whole process becomes automatic.
- Employees and workers may need to share information while performing various tasks. Using PinPoint , your documents and files become easily accessible across the globe. As a web-based application, the flow of information can be accessed by any user you give the rights to. You and your staff can share information and collaborate using any type of device.
Saving money on labor and reducing the amount of storage space are two of the biggest benefits of investing in a document management system. By maintaining your paper records in an electronic form, you and your staff will have easy access to all of your important information with only a click of the button.
Because minor mistakes can make business operations difficult, having an electronic central repository system to back your files up can be the very tool that keeps your business running at a highly complaint level. Using a DMS, your documents and files are safely maintained, and can be restored in the event of a disaster.
Reasons To Go Paperless
REASONS TO GO PAPERLESS WITH PINPOINT DMS When you run a a business, you are most likely looking for every possible way to cut some of the costs and save time. You would be surprised how many benefits there are by going completely paperless in your office. The benefits of a paperless business can go...Continue reading→
Cost Benefits of Document Management Software
COST BENEFITS OF DOCUMENT MANAGEMENT SOFTWARE Problem: Your business is busier than ever, but you can't afford the time or money it takes to withhold all of your crucial documents and data. Your business needs to determine a cost effective way to manage documents, files, reports, bills, and have quick access to such data at...Continue reading→
More Benefits of a Document Management System
More Benefits of Document Management Always Have Good Organization – With categories, and subcategories to mark your files and documents it will become easier to organize, locate, and retrieve other documents for your future use. Time/Cost Efficiency – Having an employee efficiency is a real time saver. Time saved is money being saved. Keeping and...Continue reading→
Perks Of Document Management System | PinPoint Electronic Document Management
Perks Of Document Management System The basic components of document management software systems include: • Document storage • Check-in/check-out • Simultaneous editing coordination • Security and access control • Search and retrieval • Version control • Indexing and classification • Audit trails • Annotations 1. Document/file repository Cloud-based document management systems serve as a central...
Electronic Document Management Systems
Go Paperless with a Document Management System Electronic document management systems use software programs that electronically manage the creation, storage and controlling of documents easily. The programs only let authorized users access the documents to carry out duties, such as printing. Features within document managing software generally include workflow management, document management. Hardware included in...Continue reading→
Positives of Having a PDF | PinPoint Electronic Document Management
Despite decades of discussion around the “paperless office,” most companies still produce and receive an enormous amount of paper even though going paperless can really make an improvement to you and your office. It’s so much easier to go completely electronic to doge future issues, or loosing items. Critical documents are still sent via courier...Continue reading→
Making Sure Document Are Secure | PinPoint Electronic Document Management
There is easy ways to learn how to make sure all your documents are secure. You never want to deal with issues with your documents, or possibly misplacing them. These are some good examples, so you can prevent those issues from possibly happening. -Share files securely -Always backup -Create a safe document management system -Use...Continue reading→
Document Management Systems Benefits | PinPoint Electronic Document Management
There is a lot of good thing to know about having a document management system and what are the benefits as to why it is important to have one. Your business can end up having so many benefits because of having a good document management system. It is always good to take the time to...Continue reading→
Document Safety | PinPoint Electronic Document Management
If you did not know, documents need safety and protection more than you’d think. There is many things we don’t know about documents. It is important to have some time of security on your documents. That’s where having a good DMS comes in. A good DMS has so many good benefits which includes having a...Continue reading→
What Benefits Can Be Expected From DMS? | PinPoint Electronic Document Management
What Benefits Can Be Expected From DMS? Convenient Retrieval: Documents are meant to be stored with the objective of retrieving later when it is needed. These types of needs can be transnational, research, legal, or something similar. A particular from the typically large volume of business document can be difficult sometimes or even end up...Continue reading→
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