The Digital World
As technology continues to advance, there becomes less of a need for physical documents to be passed around the office or to be stored in large cabinets. Files and data are often shared via email or other messaging services, and can be signed electronically as well. Everyday work tasks are becoming digitalized, allowing businesses and organizations to seamlessly collaborate across multiple departments or locations.
On the other hand, many industries out there require that certain types of records be kept for a certain amount of time so that they can remain compliant with retention standards. So how can they go paperless?
The answer is simple: Electronic Document Management Software.
With electronic document management software, retention can be set on individual or groups of files. Retention periods can be any number of weeks, months, or years. Custom retention dates can also be applied. With document management software like PinPoint, files and data of any kind can be stored and accessed from anywhere. Robust search capabilities allow users to locate the file(s) or information they need in seconds. A few other benefits of going paperless with an EDMS include:
- Reduce/eliminate the amount of hard copy files.
- Save time locating files, information, and workflows.
- Maintain retention standards for compliance purposes.
- Set security so users can only access certain folders/files.
- No more filing cabinets taking up office space!